Community Associations

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Ensign Peak Academy Community Associations

Students enjoy and can benefit from interacting, in-person, with peers who are working towards similar goals. Community Associations are designed to facilitate the opportunity for Ensign Peak Academy students to learn, recreate and serve together.

How do Ensign Peak Academy Community Associations work?

One family will host local Ensign Peak Academy students in their home for group study. Group study means participation in Ensign Peak Academy live online classes, while students are gathered together in-person. Student will sit together at a large table, and interact with their Ensign Peak Academy mentor online via one large computer monitor, camera, speakers and microphone. (Equipment provided by the host family.)

It is likely that individual students from other areas will also participate in the same live online classes, with the students in the in-person study group, for a total maximum of 25 students per online class.

Separate host families or separate rooms in the same home are needed for middle and high school student study groups, because the classes are held at the same time. (Tues and Thurs from 9:00-12:00 Mountain Time.)

Community Associations facilitate additional, independent student activities and service opportunities. Examples include:

  • Temple trips
  • Family history projects
  • Nature adventures
  • Field trips – museums, etc.
  • Visiting local businesses
  • Service projects
  • Studio Art
  • Music group
  • Farm or garden
  • Games and sports
  • Plays and concerts
  • Speech and debate club

Application Process

Step 1: Any individual parent who wishes to form a Community Association in their local area should begin by submitting the Application to become an Ensign Peak Academy Community Association.

Community Association Host Application Button Draft

Step 2: A customized, password protected Community Association web page, located at ensignpeakacademy.com, will be created for your group’s use. It will contain the following information, as this information is compiled:

  • Group Study Location(s)
  • Bylaws
  • Membership Application
  • Member Roster
  • Dues
  • Officers names, titles and contact information
  • Activity Schedule (when determined by the Community Association)
  • Local LDS Seminary Information (if applicable)

Step 3: An information meeting should be led by the parent applicant, to invite prospective parents and students in your local area to become students of Ensign Peak Academy, and to join the Community Association.

Step 4:  Students wishing to join the Community Association must be admitted to Ensign Peak Academy and must also submit a membership application to join the Community Association and agree to abide by the bylaws.

Step 5: After members are admitted to the Community Association, a meeting is held to elect officers. Meeting(s) are then held to plan the activities and service projects. Information is posted on the Community Association web page and communicated to the members.

Tuition Discount for Community Association Study Group Hosts

Families who host a middle school or high school study group in their home receive the following tuition benefits.

Group Size            # of students to receive free tuition to Ensign Peak Academy

5-9 Students          1 Free Student

10-14 Students     2 Free Students

15+ Students         3 Free Students

Visit the Tuition Page to view the tuition rates

 

Tuition Discount for Community Association Officers

Group Size             Tuition Discount

5-9 Students          $50/month discount or $500 annual lump sum discount for 1 student

10-14 Students      $50/month discount or $500 annual lump sum discount for 2 students

15+ students          $50/month discount or $500 annual lump sum discount for 3 students

Visit the Tuition Page to view the tuition rates

 

Directory of Community Associations

Ensign Peak Academy Community Association of Mount Pleasant, Utah

Links to additional Community Association entries will be posted here as they are formed.

 

Frequently Asked Questions

Q: What is the minimum number of students required to form a Community Association?

A: The minimum number of students for a Community Association is either five middle school students or five high school students.

 

Q: May a local community have a separate middle school and high school Community Association, each separately receiving the tuition discount benefits for hosts and officers?

A: Yes

 

Q: Can my pre-existing homeschool group create an Ensign Peak Academy Community Association?

A: Ensign Peak Academy Community Associations are independent entities with their own bylaws and officers. Parents and students may be members of both their local homeschool group, as well as an Ensign Peak Academy Community Association, and groups may correlate scheduling to accommodate this “dual enrollment” scenario, but must maintain a separate Community Association entity, bylaws and officers, apart from any other group.

 

Q: Can youth who are not Ensign Peak Academy students join the Community Association?

A: No, but they may attend activities and service projects as guests. They may not attend group study, and may not vote or participate in discussion during meetings.

 

Q: May an individual become an Ensign Peak Academy mentor, and teach students in-person, who belong to a Community Association, at the group study host location?

A: Yes, an individual wishing to do this must apply to, and be hired by Ensign Peak Academy. If hired, they may teach in-person as long as the Community Association is comprised of at least 20 students in the same level (middle or high school).  This mentor will be paid at the contracted rate or may trade their services for free tuition for 1 student, for each course they teach. In this scenario, it is likely that the study group will take other courses taught by online mentors.

Ensign Peak Academy Community Association Bylaws

Note: All Ensign Peak Academy Community Associations must agree to abide by these bylaws as they relate to leadership and decision making procedures. A customized version will be provided for each Community Association, indicating the name of the community.

Community Associations are independent societies and are not owed or operated by Ensign Peak Academy. Ensign Peak Academy does not assume any liability for Community Association activities or operations. These procedures are in place solely for the purpose of defining the structure of groups, as they relate to the distribution of tuition benefits. 

Article I

Name

 The name of this association shall be the Ensign Peak Academy Community Association of [NAME OF COMMUNITY].

Article II

Mission

 The Mission of the Association is to provide a group study location and enrichment activities for Ensign Peak Academy students in [NAME OF COMMUNITY].

Article III

Membership

 Section 1. Membership

Any student or parent of a student of Ensign Peak Academy is welcome to join the Association. Membership shall be renewed annually. Members may participate in debate, vote in meetings and may hold any officer position, subject to election.

Section 2. Dues

Dues shall be $5 per member per year, and are used to offset the cost of printing for Association announcements, schedules and reminders, and other incidental costs. The treasurer shall notify members who are one month in arrears. Members whose dues are not paid within sixty days of the due date will be dropped automatically from the roll.

Section 3. Membership Cancellation

Any member desiring to cancel membership from Association shall present notice in writing to the secretary, who shall present it to the executive board for action.

 Article IV

Officers

Section 1:  Officers

The officers of Association shall be a president, a vice-president, a secretary and a treasurer. Officers shall be members of the Association and shall perform duties as prescribed by these bylaws.

Section 2: Elections and Term of Office for Officers

All officers shall be elected by ballot to serve for two years or until their successors are elected. The president and the secretary shall be elected at the annual meeting held in the even numbered years. The vice-president and the treasurer shall be elected at the annual meeting held in odd numbered years. The term of office for all offices shall begin at the close of the annual meeting at which they are elected.

Section 3. Duties of Officers

 President

  • Preserve and uphold the mission of the Association
  • Chair membership and executive board meetings in an orderly, fair and expeditious manner.
  • Orient new members
  • Email important announcements and reminders to members
  • Provide direction to the Secretary regarding the creation of meeting agendas.
  • Conduct activities.
  • Other duties as determined by the executive board or members

 Vice-President

  • Preserve and uphold the mission of the Association.
  • In the absence of the President, fulfill all duties of the President.
  • Assist with orientation of new members.
  • Assist with drafting important announcements and reminders.
  • Fulfill administrative duties as determined by the executive board.
  • Other duties as determined by the executive board or members

Secretary

  • Preserve and uphold the mission of the Association.
  • Create meeting agendas as directed by the president.
  • Take minutes of all meetings and make corrections to minutes as needed.
  • Maintain all records of the Association including minutes, bylaws, standing rules, special rules of order, membership rolls and committee rosters and reports.
  • Send notice of all meetings to members and executive board members.
  • Determine membership status and quorum at meetings, and take roll.
  • Conduct all official correspondence.
  • Assist with voting
  • Other duties as determined by the executive board or members

Treasurer

  • Preserve and uphold the mission of the Association
  • Custody over all Association funds.
  • Bill and collect membership dues and any fees for activities
  • Provide a quarterly treasurer’s report at the regular meeting.
  • Submit a full annual financial report at the annual meeting.
  • Bookkeeping and monthly reconciliation of the accounts.
  • Pay all obligations in a timely manner.
  • Other duties as determined by the executive board or members

Article V

Meetings

 Section 1. Regular Member Meetings

The regular meetings of Association shall be held on the 3rd Thursdays in June, August, January and April, unless otherwise ordered by the executive board, and shall be for the purpose of receiving reports of officers and committees, conducting business and facilitating trainings. Vote is forfeit if absent from any meeting.

Section 2. Annual Meeting

The regular meeting held in the month of June shall be known as the annual meeting. It shall be for the purpose of electing officers, receiving annual reports of officers and committees, Receiving and discussing proposals for activities, determining the group study location(s) and for any other business that may arise

Section 3. Special Meetings

Special meetings may be called by the executive board or upon the written request of five members of Association. At least 48 hours notice (electronic, phone or written) shall be given each member. The business to be transacted at any special meeting shall be limited to the business indicated in the call.

Section 4. Quorum

A quorum shall be five members of the Association.

Article VI

Executive Board

Section 1:  Membership of the Executive Board

The officers of the Association shall constitute the executive board.

Section 2. Duties

The board of directors shall have general supervision of the affairs of the Association between membership meetings, and shall fix the hour and date of such meetings. It is subject to the orders of the membership and none of its acts shall conflict with action taken by the membership.

The executive board shall perform the following duties:

  1. Approve the annual budget and all budgets for Association activities.
  2. Assess, collect and disburse needed fees and moneys collected in relation to these bylaws and any activities. Disbursing moneys shall be done by single signature. Those on the signature account shall be the president and treasurer.
  3. Write policies and procedures. This shall include but shall not be limited to policies pertaining to the group study location(s) and activities. All policies and procedures shall be subject to these bylaws, and may be created or amended by the membership in any regular meeting.

Section 3. Regular Meetings of the Executive Board

Regular meetings of the executive board shall be held once a month, unless determined otherwise by the executive board.

Section 4. Special Meetings of the Executive Board

Special meetings of the board of directors may be called by the president and may also be called upon the request of two officers. At least 48 hours notice (electronic, phone or written) shall be given. The business transacted at any special meeting shall be limited to that included in the call.

Section 5. Quorum of the Executive Board

A quorum of the executive board shall be three officers.

Article VII

Committees

Committees may be appointed by the president or elected by the membership or the executive board from time to time as deemed necessary to carry on the work of the Association.

Article VIII

Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases in which they are applicable and in which they are not inconsistent with these bylaws and any special rule of order that the Association may adopt. 

Article X

Amendment

The following items in these bylaws may be amended at the first association meeting, without previous notice, by majority vote, and at any regular meeting of the Association by a two-thirds vote, provided the amendment has been submitted in writing at least 30 days prior to the meeting in which the amendment is discussed:

  1. Months in which meetings are held.
  2. Amount of dues.
  3. Term of office for any officer.
  4. Size of quorum for member meetings or executive board meetings.
  5. Additional duties for officers.